Budget tracker
Set a total, split it across categories, and log every deposit and final balance, so 'how are we tracking?' always has a real answer.
Free for up to 50 guests, with every Pro tool for your first 7 days. No card needed.
Wedding budgets rarely blow up in one bang. They leak. A deposit here, a 'while we're at it' there, and suddenly the spreadsheet's bottom line is a work of fiction. WedBuild's wedding budget tracker keeps the plan and the reality side by side, in actual dollars, so the leaks show up while you can still do something about them.
Use simple mode for a quick overview, or full expense tracking when you want every invoice and instalment accounted for.
How it fits together
Most of a wedding budget is your headcount multiplied by dinner, which makes the guest list organiser your first budgeting tool. And since your wedding website and RSVPs are free with WedBuild, that's one line item you can zero out entirely. See all the wedding planning tools for the full picture.
What you can do
Every Pro tool is free for your first 7 days, so you can try all of it before you choose.
In your 7-day free Pro trial too. No card needed.
All of it is in your 7-day free Pro trial. No card needed.
Up close
Give WedBuild your overall number and smart allocation spreads it across categories and subcategories you can tune: venue, food and drink, photography, the dress, the lot. Planned versus actual updates in real time as you record spending, with dashboard charts that make the shape of your budget obvious at a glance.
This is exactly where spreadsheets get messy. Log invoices with line items, record each deposit and part-payment against them, and set payment schedules with reminders ahead of due dates, so you always know what's actually left to pay, not just what you've spent so far.
Over-budget warnings flag a category creeping past its plan, and upcoming-payment alerts mean no deposit is remembered at 11:58pm the night before. Hidden costs love the final month. A tracker that watches your categories makes them show their hand early.
The same live budget, on a phone and on a laptop.
No more 'which version of the spreadsheet is right?' You and your partner work from the same live budget in the browser, on any device. Whoever fields the photographer's invoice can log it on the spot, and the numbers are current for both of you.
“Visual seating chart was a lifesaver. Printed the dietaries straight for the caterer. 10/10.”
Bill & RachelAdelaide, SA, 122 guests“Vendor comparison made picking our photographer actually easy. Loved it.”
Karlee & JimAdelaide, SA, 160 guests“Guests scanned a QR code and found their seat. No chaos. Genius.”
Ellie & AloAdelaide, SA, 63 guestsHow it works
Smart allocation starts you off with a sensible split. Adjust it until it matches your priorities (more florals, fewer favours).
Each vendor's deposits, instalments and final balance live in one place, with schedules and reminders for what's due next.
Charts and over-budget alerts keep the plan honest all the way to the day, and you always know what's left to pay.
Which plan has it
A$99once, for 2 years
Budget planner, invoices and payments
A$199once, for 2 years
Vendor quotes flow into your budget
All of it is in your 7-day free Pro trial. No card needed. 14-day money-back guarantee on paid plans.
Compare every planQuestions
It varies hugely by city, guest count and season. For a reality check, our Sydney cost breakdown below has real 2026 numbers to calibrate against. Whatever your total, the tracker splits it across categories you can adjust until the plan matches your priorities, and then holds you (gently) to it.
Yes. Log invoices per vendor, record deposits and instalments against them, and set payment schedules with reminders so nothing is missed. You'll always see what's paid, what's scheduled and what's still owing on each booking.
The budget planner is part of WedBuild's Standard plan: A$99 one-time with two years of access and unlimited guests, which also unlocks drag-and-drop seating. There's no subscription, and a 14-day money-back guarantee. You can start free on Essentials with your guest list, website and RSVPs, then add the budget tools when you're ready.
Yes. You both work from the same live budget in the browser, so the numbers are always current for whoever opens it, on a laptop or a phone.
Guides to go deeper
Real numbers by category, so your total starts from evidence.
Read the guideThe fees, minimums and overtime charges that ambush budgets.
Read the guideWhat free tiers cover, and when paying once actually saves money.
Read the guideStill deciding? Compare wedding planning apps in our guide to the best ones in Australia, WedBuild included.
Still working out your total? Try the free wedding budget calculator.
Ready when you are
Start free with your guest list and website; add the budget tracker when you're ready. One payment, no subscription.
Free for up to 50 guests, with every Pro tool for your first 7 days. No card needed.
Pay once if you upgrade, never a subscription.
