Event schedule

Plan the whole wedding weekend, not just the day

John and Marie's wedding day itinerary on a guest's phone: The Wedding Day, Saturday 27 March 2027, from hair and makeup at 8:00 AM to the photographer arriving at 10:30 AM
Every event, one timeline

Ceremony, reception, rehearsal dinner, recovery brunch. One timeline, with the right guests invited to each and RSVPs collected per event.

Start planning freeGo to your dashboard

Free for up to 50 guests, with every Pro tool for your first 7 days. No card needed.

  • FreeThe event schedule and per-event RSVPs

Modern weddings are rarely one event. There's the rehearsal dinner, welcome drinks for the interstate crowd, the day itself, and the brunch where everyone compares notes. Keeping five guest lists and five start times straight in a group chat is how people end up at the wrong venue.

WedBuild's wedding schedule holds every event in one timeline (who's invited, who's confirmed, and what's where) and gives guests calendar files so their phone remembers for them.

How it fits together

Events are where your lists earn their keep

Per-event invitations only work because your guest list already knows everyone, and per-event responses arrive through the same online RSVPs guests use for the main day. Browse all the wedding planning tools to see how it fits together.

What you can do

The whole weekend, in one place.

Free on Essentials, with no time limit. Every new account also gets every Pro tool for 7 days.

EssentialsFree
  • Every event of the weekend on one timeline
  • A single-day view, and a multi-date view
  • Duplicate an event instead of retyping it
  • Private events for a chosen guest list
  • Each guest sees only the events they're invited to
  • RSVPs per event, with a live headcount for each
  • A calendar file (.ics) for every event
  • A day-of itinerary to share, where guests find their own moments

Up close

One timeline for the whole celebration.

Wedding schedule planner showing a multi-day timeline of wedding events

Day and multi-date views

See a single day hour by hour, or zoom out to the full wedding weekend in a multi-date view. Create, edit and duplicate events freely. Set up 'Welcome drinks' once and clone it for the after-party instead of retyping the details.

Private wedding event with a selected guest list

The right guests at each event

Mark events as private and choose exactly who's invited. Everyone comes to the ceremony, but maybe only the bridal party gets rehearsal dinner. Each guest only ever sees the events that are theirs, so there are no awkward 'am I invited to this?' conversations.

Per-event RSVP responses for a wedding event

RSVPs per event, not per wedding

Guests confirm each event separately, so you know the brunch headcount is forty even though the wedding is a hundred and twenty. Responses land against each guest in your list: numbers per event, always current.

Adding a wedding event with time, location and details

Straight into guests' calendars

Every event offers a downloadable calendar file (.ics), so guests add the ceremony to their phone in one tap, with the right time, address and no transcription errors. Fewer 'what time does it start?' texts in the final week.

  • “Visual seating chart was a lifesaver. Printed the dietaries straight for the caterer. 10/10.”
    Bill & RachelAdelaide, SA, 122 guests
  • “Vendor comparison made picking our photographer actually easy. Loved it.”
    Karlee & JimAdelaide, SA, 160 guests
  • “Guests scanned a QR code and found their seat. No chaos. Genius.”
    Ellie & AloAdelaide, SA, 63 guests

How it works

Three steps to a weekend that runs on time.

Start planning freeGo to your dashboard

  1. Add your events

    Ceremony, reception, rehearsal and brunch, with times, locations and details. Duplicate similar events instead of retyping.

  2. Choose who's invited to what

    Keep some events open to all and others private to a chosen list. Each guest sees only their own itinerary.

  3. Collect per-event RSVPs

    Guests confirm each event separately and download calendar files, so your headcounts and their phones stay right.

Which plan has it

Free to start, and free to keep.

  • Essentials

    Freeno time limit, no card

    The event schedule and per-event RSVPs

Every new account gets every Pro tool for 7 days. No card needed. 14-day money-back guarantee on paid plans.

Compare every plan

Questions

Before you add the first event.

Can I plan more than one event?

Yes. The schedule is built for multi-day weddings: rehearsal dinner, welcome drinks, ceremony, reception, recovery brunch and anything else. Switch between a single-day view and a multi-date view of the whole weekend.

Can guests RSVP to each event separately?

Yes. RSVPs are collected per event, so a guest can accept the ceremony and decline the brunch in one visit. Every response lands against that guest in your list, giving you a live headcount for each event.

Can guests add events to their calendar?

Yes. Each event offers a downloadable .ics calendar file, so guests can add it to Apple, Google or Outlook calendars in a tap, with the time and location exactly as you entered them.

Is the event schedule free?

Yes. The event schedule with day and week views is part of WedBuild's free Essentials plan, alongside your guest list, RSVPs, checklist and wedding website.

Guides to go deeper

Read up, then plan.

Still deciding? Compare wedding planning apps in our guide to the best ones in Australia, WedBuild included.

A bride and groom kiss in the aisle as their guests throw confetti

Ready when you are

Give the weekend one source of truth.

The event schedule is free. Map the weekend tonight and let guests' calendars do the remembering.

Start planning freeGo to your dashboard

Free for up to 50 guests, with every Pro tool for your first 7 days. No card needed.
Pay once if you upgrade, never a subscription.