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Export your guest list to Excel

On the Guests tab, choose Export at the top. WedBuild downloads your whole guest list as an Excel file, with contact details, parties, seats and replies.

Included in
  • Essentials
  • Standard
  • Pro

Works on your phone

Need your list for your caterer, your venue or your own records? One click downloads it as a spreadsheet.

Steps

  1. Open Guests from the sidebar and go to the Guests tab.

  2. Choose Export at the top (1). On a phone, tap the download arrow at the top of the screen.

  3. Open the file in Excel, Numbers or Google Sheets. It's named with today's date, like guest_list_export_2026-10-10.xlsx.

Good to know

  • It's your whole list, whatever you've searched for or filtered. Guests are grouped by party, with a blank row between parties.
  • What's in it: each guest's name, other names (like a nickname or maiden name), email, phone, mailing address, dietary requirements, notes, meal type, categories, song requests, party, table and seat, with a column for each event that collects RSVPs and one for each question on your RSVP forms.
  • Every category a guest is in is listed in their Category column, separated by commas.
  • Each event's column says Attending, Declined or Pending. For a private event, guests you haven't invited say Not invited.
  • Want it on paper? Open the file in your spreadsheet app and print it from there.
  • It imports straight back in, with names, other names, contact details, notes and parties kept. See Import your guest list from a spreadsheet.
  • Export is greyed out until your list has at least one guest.

Last checked

Want the bigger picture? Wedding Guest List Organiser

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